AI workflow automation
AI workflow automation for the work your team repeats every week
Pick one workflow that eats your team's time. I map it, then automate it from start to finish: data comes in, AI handles the steps it's good at, your CRM and other tools get updated, and a person approves anything that needs a decision.
Fixed quote after a free scoping call
A good fit if
- A workflow that runs many times a week with clear steps, such as lead intake, document processing, reporting or publishing
- Data moves between tools by copy and paste
- Some steps need judgment, from AI or from a person, not just if-this-then-that rules
Probably not a fit if
- The process still changes every week. It's worth settling it first
- A two-step automation in a no-code tool you already use does the job
A workflow I've automated
01
Sources
A hand-picked list of news sources
02
Collect
New stories are scraped from each source
03
Track
PostgreSQL records every source and article
04
Write
OpenAI turns each story into an original article in Spanish
05
Illustrate
A matching thumbnail is generated
06
Publish
The finished article goes to WordPress
What every automation includes
01A workflow map first
Before writing code, I write down each step, the tools it touches, who owns it and what should happen when it fails. You approve the map, and it becomes the scope.
02Integrations with your tools
CRMs such as HubSpot or Pipedrive, email, Google Sheets, Slack, databases and any tool with an API or webhooks. For AI workflow automation with CRM integration, records are matched before they're created, so you don't end up with duplicates.
03Retries and failure recovery
Calls to outside services retry with back-off. Steps are written so running them twice doesn't create duplicates, and anything that still fails goes to a list you can review and re-run, with an alert by email or Slack.
04Approval steps
Where a mistake would be costly, such as emailing a customer, changing a deal or publishing, the workflow pauses and asks a person to approve, edit or reject.
05Logs you can read
Every run is logged with its inputs, outputs and AI decisions, so you can see what happened and why.
06The right tool for it
Custom Python when the logic is complex or the volume is high, or a visual tool such as n8n when your team wants to edit the flow themselves. The comparison guide below walks through both.
SaaS/AI
Built before: AI-Powered News Automation
- Collects new stories from a hand-picked list of sources
- Writes each story as a fresh, readable article in Spanish
- Generates a matching thumbnail for every post
- Publishes finished articles directly to WordPress
- Python and FastAPI for the pipeline, PostgreSQL to track sources and articles, OpenAI for text and images
More automation work
What you pay for
Building it and running it are separate costs. You get both in writing before work starts.
Fixed quote after a free scoping call
- A written map of the workflow before I build anything
- Integrations with your CRM, email, sheets or APIs
- Retries, logging and failure alerts
- Approval steps where a person should decide
- A short handover document and recorded walkthrough
- You pay providers directly
- AI model API usage, billed to your own account
- Hosting and any paid plans for the tools being connected
- Not included
- Workflows or integrations not named in the written scope
- Ongoing operation after the support window, unless you hire me monthly
- After launch
- Bug fixes for 14 days. After that, changes are quoted, or you can hire me monthly.
- BuildMe, one time
- A fixed quote after a free scoping call, based on the approved workflow map. For a fixed-price start, AI blog automation in WordPress is $300.
- Model usageYour AI provider
- Billed to your own account. It grows with the number of runs and the amount of text each AI step reads.
- Hosting and toolsYour providers
- A small server, or the paid plan of the automation tool, plus any paid plans for the apps being connected.
- SupportMe, optional after launch
- Bug fixes are covered for the support window. You also get a handover document listing every schedule, alert and credential location, so someone else could maintain it. After that, changes are quoted, or you can hire me monthly from $1,500.
How we'll work
You work with me directly from the first call to handover. No account managers, no hand-offs.
01
Free scoping call
30 minutes on what you need, your data and what a good result looks like.
02
Written scope and quote
What's included, what isn't, running costs and the support window, in writing before work starts.
03
Working demo early
You see it working on your own data early and can steer before the rest is built.
04
Build, test, deploy
I build the app and its infrastructure, test it and deploy it to your accounts.
05
Handover and support
Code, documentation and a walkthrough, then bug fixes for the support window.
Questions
Which tools can you connect?
Anything with an API or webhooks, which covers most CRMs, help desks, email providers, spreadsheets, databases and chat tools. If a tool has no API, browser automation is sometimes an option, and I'll tell you how fragile that would be.
Should we use n8n, Zapier or custom code?
It depends on who will maintain it, how complex the logic is and how many runs you expect. The n8n vs custom Python guide walks through the same workflow built both ways.
What if an AI step gets something wrong?
That's what approval steps and logs are for. Costly actions wait for a person, every AI decision is logged, and we review the first runs together before the workflow runs unattended.
What does it cost to run?
Usually the AI usage plus a small server or an automation tool's paid plan. I estimate it in the scope from your expected volume.
Related guides
How to Hire an AI Developer: A Checklist for Startups and Small Teams
How to evaluate an independent AI developer: a scoping checklist, questions to ask, what to check in the code at handover, an evaluation plan and a delivery process that protects you.
n8n vs Custom Python for AI Workflow Automation
The same AI lead-intake workflow built in n8n and in custom Python, with the maintenance tradeoffs of each and when to choose which, or both.
Tell me about your project
A 30-minute call is enough to tell whether this fits and what it would cost. You'll get the scope and quote in writing afterwards.